Annual General Meeting (AGM)

AGM 2018/19

This year's AGM will take place on Tuesday 26 February from 18:00-20:00 in the Students' Union Main Hall.

Every student at Royal Holloway is invited and encouraged to attend the AGM. Please remember to bring your College Card as this will be required for entrance.

If you would like any more information about the AGM or writing a motion please do not hesitate to contact the Student Voice team. Please email and we can answer your query via email or arrange a meeting for a discussion with one of the Student Voice members of staff.

All student vote

This vote is for the motion that was heard at the AGM on 26th February, unfortunately, the meeting was not quorate so it was decided to send this motion to an all-student vote.

There are no referenda running at the present time.


  1. Chair’s Welcome
  2. Apologies
  3. Approval of the previous meeting’s minutes
  4. Report from Councils (including Vice Presidents’ updates & accountability) + any questions
  5. President’s Update & Accountability (including Democracy Review update) + any questions
  6. Annual Report of the Trustees and Financial Accounts
  7. Affiliations Register
  8. Refreshment & Access Break
  9. Motions
    1. Support Student Sex Workers
    2. Support UCU Industrial Action Motion (TBC)
  10. AOB (including any communications and statements)
  11. Date of next All Student Meeting


Read the minutes from 2017/18's AGM here.

What is the AGM?

The AGM is a large forum where students from across campus come together to debate and determine the future direction of the Students' Union and usually takes place in February each year. As a member led organisation it's you, the students, who direct the type of work we should we doing and the AGM is an opportunity for the Union to gain a collective stance on issues that matter to you.

All students are welcome to attend the AGM and anyone can submit a motion for change. A motion is an idea for change and can take the form of changes to the Union's constitution or policy that the Union should adopt. In the past the Union has absorbed the cost of tax on sanitary products after a policy was passed at an AGM. To find out more about how to write a motion you can download our guide here.

Trustees Annual Report

The AGM is the place where students are presented with - and responsible for passing - the Trustees Annual Report. This report includes finance, Students' Union strategy, minutes of the previous AGM, affiliations for approval and any motions that have been submitted.

One of the Union's core values is trustworthy and the AGM serves an important purpose in achieving this, allowing the student body to have hands on involvement in the top-level democratic process of the Students' Union and develop an understanding of how the SU runs.

What if I can't Attend?

If you are unable to attend but still want your voice to be heard you can nominate a proxy to attend on your behalf. This means another individual attends the AGM in your place, speaking and voting on your behalf.

To nominate a proxy you need to give the President, notice in writing and include:

  • The name, and details of College registration, of the person appointing the proxy.
  • The ordinary member or Officer Trustee who has been appointed under the proxy notice.
  • The meeting to which the proxy notice applies.
  • Whether the proxy appointed is to vote or abstain in specific ways on specific resolutions.

For full details on proxy voting regulations please read the Constitution Proper