Your Voice

Annual General Meeting (AGM)

AGM 2017

This year's AGM will take place on 21 February at 6pm in the Students' Union Main Hall.

Every student at Royal Holloway is invited and encouraged to attend the AGM. Doors open at 5:30pm and please remember to bring your College Card as this will be required for entrance.

The deadline to submit a motion to the AGM is Friday 17 February at 1pm. Please email your motion to voice@su.rhul.ac.uk as a word attachment.

If you would like any more information about the AGM or writing a motion please do not hesitate to contact the Student Voice team. Please email voice@su.rhul.ac.uk and we can answer your query via email or arrange a meeting for a discussion with one of the Student Voice members of staff.

AGM Agenda

1. Chair's Welcome

2. Approval of the agenda

3. Communications and Statements

4. Students’ Union Annual Report 

  • 2016 Accounts - File
  • Packhorse
  • Medicine
  • Union Shop

5. Council reports - File

  • Education
  • Equalities
  • Student Opportunities

6. Officer Updates

  • President
  • Co-President Welfare & Diversity
  • Co-President Societies & Media
  • Co-President Sports & Development

7. Questions for officers

8. Members Motions

  • NSS Students’ Union boycott - File
  • Surrey Street Lights - File

9. Any other business

10. Chair's closing comments

What is the AGM?

The AGM is a large forum where students from across campus come together to debate and determine the future direction of the Students' Union and usually takes place in February each year. As a member led organisation it's you, the students, who direct the type of work we should we doing and the AGM is an opportunity for the Union to gain a collective stance on issues that matter to you.

All students are welcome to attend the AGM and anyone can submit a motion for change. A motion is an idea for change and can take the form of changes to the Union's constitution or policy that the Union should adopt. In the past the Union has absorbed the cost of tax on sanitary products after a policy was passed at an AGM. To find out more about how to write a motion you can download our guide here.

Trustees Annual Report

The AGM is the place where students are presented with - and responsible for passing - the Trustees Annual Report. This report includes finance, Students' Union strategy, minutes of the previous AGM, affiliations for approval and any motions that have been submitted.

One of the Union's core values is trustworthy and the AGM serves an important purpose in achieving this, allowing the student body to have hands on involvement in the top-level democratic process of the Students' Union and develop an understanding of how the SU runs.

What if I can't Attend?

If you are unable to attend but still want your voice to be heard you can nominate a proxy to attend on your behalf. This means another individual attends the AGM in your place, speaking and voting on your behalf.

To nominate a proxy you need to give the President, Education & Campaigns, notice in writing and include:

  • The name, and details of College registration, of the person appointing the proxy.
  • The ordinary member or Officer Trustee who has been appointed under the proxy notice.
  • The meeting to which the proxy notice applies.
  • Whether the proxy appointed is to vote or abstain in specific ways on specific resolutions.

For full details on proxy voting regulations please read the Constitution Proper