In these terms and conditions ‘RHSU’ refers to Royal Holloway Students’ Union, ‘You’ ‘Your’ refers to you as a student at Royal Holloway or a guest using Royal Holloway Students’ Union’s website.
Last modified: 2 November 2021
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When making a purchase from or via Royal Holloway Students’ Union (“RHSU”) for any product, including joining clubs and societies (membership fees), payments will be processed through Opayo, and Barclaycard Merchant Services. All payments are made to Royal Holloway Students’ Union and will appear on your bank account statement as "RoyalHollowaySU".
RHSU does not store credit card details and uses industry standard SSL encryption to ensure the safety of your data.
All payments are made in a live environment - upon clicking 'Pay Now', your credit or debit card will be billed with the agreed amount and your order will be immediately processed.
Once your order has been completed, you should receive a confirmation email from firstname.lastname@example.org to the default email address associated with your account. This can additionally be viewed at a later date by viewing the Purchase History section of the website.
To edit this address, click on the Edit Your Contact Details link on your profile page when logged into the site.
These terms shall be governed by English law and are subject to the exclusive jurisdiction of the English Courts. Nothing in these terms shall exclude liability for fraudulent misrepresentation.
Royal Holloway Students’ Union operates an electronic ticketing system from purchase through to admission.
All tickets purchased online (via the RHSU website or StudentLink app) are automatically assigned to your personal account and then accessed on the door by swiping your College card.
When you have completed a purchase, an email receipt will be sent to your registered email address, generally this is your College email account, within 24 hours. You can check your full purchase history at any time by logging into the SU website and clicking on ‘Purchase History’ on the account options menu at the top of the screen.
All sales are final, and refunds are not available on tickets once they have been purchased (including duplicates or purchases made in error, tickets bought for the wrong event or non-attendance due to personal choice, illness or injury).
Please note that this is standard practice at every entertainments venue in the UK and complies with The Consumer Protection (Distance Selling) Regulations 2000 – ticket sales are exempt from the 14-day cooling off period.
However, there are certain instances in which a refund may be given:
There are no other instances in which a refund may be offered.
If you have a question or query, then please ask to speak to the Marketing and Communications Manager. If you are unsatisfied with the outcome, you can raise your complaint by emailing email@example.com.
Please note that we do not issue physical tickets for events at the SU. Your tickets are assigned to your personal account and then accessed at the door by quoting either your name or reference number (as noted on the confirmation email you should receive after completing your purchase). If you are able to bring a print-out of this email, it will speed the process along on the door. You can check your full purchase history at any time by logging into the SU website and clicking on ‘Purchase History’ on the account options menu at the top of the screen.
Students can bring a maximum of three guests to any event – Please note that due to COVID-19 safety measures, no guests are currently allowed within the Union Venue and Medicine is currently limited to one guest.
Generally, the easiest way to do this is by buying all tickets through your own student account. You will need to sign in your guest at one of the following locations on the day of the event:
For Union Venue events:
For Medicine events:
Your guest will need to arrive with you to the event and bring their own photographic proof of age ID. It’s also important to be aware that you are responsible for your guests’ behaviour while they are in the venue and make be given a sanction should they break the code of conduct.
Students must bring their Royal Holloway College Card and photographic proof of age ID (driving licence, passport, PASS card) to every event they wish to attend for identification purposes. Members of the public must bring photographic proof of age ID (driving licence, passport, PASS card).
All regular Union Venue and Medicine nightclub events are restricted to those that are 18+ years of age. All attendees and guests are required to provide proof of age if asked by the door staff, and you can be refused entry if you are unable to do this. Please note that any Royal Holloway student who forgets their College card will not be able to enter by quoting their student number unless they can also produce proof of age.
All regular Union Venue and Medicine nightclub events are open to Royal Holloway students and guests only, unless specifically noted on the event page. If you are on the banned list you will not be able to purchase a ticket until your ban has expired nor will you be able to attend any events.
Any tickets to a nightclub event will guarantee you entry to the event until 11pm, after this time entry will be dependent on venue capacity until last entry at midnight. In the event of the entry guarantee time changing this will be specifically noted on the event page.
Re-admission is not allowed once you have attended an event, unless specifically approved by the manager on duty.
Right of admission is reserved by the venue management. Please note that you are still subject to Royal Holloway Students’ Union’s event admission procedures, and can be refused entry if you breach these.
Your student College card and tickets are not transferrable – i.e. you cannot lend it to anyone else to get into the venue.
We will make efforts to ensure priority queues are available for advance ticket holders at all of our events – however, please note that this cannot be guaranteed. For busy or sold out events, it is recommended that you turn up as early as possible to avoid having to queue for longer than is necessary.
Where there is significant demand for an event that has sold out we may operate a waiting list. This will be clearly communicated on the event page along with instructions on how to join the waiting list or sell your ticket back to us.
All RHSU events may be photographed, filmed, and/or streamed via live webcast by us or our agents. By purchasing a ticket to an event you consent to the recording and transmission of images (both still and moving) of you and your guests as members of the audience – we will also post signage at our events to make this clear. We retain all rights in any images, which can be used for publicity purposes and marketing materials. If you'd prefer your image not to be used in materials, please email firstname.lastname@example.org and identify the specific image(s). Please note you will need to email us separately for each event you will be attending.
If you have any objection to being photographed while at an event, please contact a member of the venue management team or notify the photographer/videographer.
Membership of societies or sports clubs begin on the day of purchase and this membership is valid for the academic year ending on 31 July. Membership fees are payable in full up front.
You are entitled to a 14 day cooling-off period should you wish to cancel your membership. If you have a genuine reason for wanting to change or cease your membership then please send notification, with reasons in writing to email@example.com.
We aim to refund you as soon as possible however please bear with us whilst we may need to liaise with others including the individual societies and sports clubs.
If an event cannot take place or is delayed because of circumstances beyond our reasonable control, we will not be liable for any direct or indirect losses incurred by you or your guests. Examples of such circumstances include (without limitation): war, terrorism, civil commotion, fire, flood, adverse weather, natural disaster, act of God, outbreak of disease, epidemic, pandemic, any strike or labour dispute, interruption or failure of any utility service, any government order, rule regulation, or action by a government or public authority.
Registered charity no: 1141998
The Students’ Union, Royal Holloway
Egham, TW20 0EX