Extenuating Circumstances and Extensions.

What are Extenuating Circumstances

These are circumstances which are outside of your control as they’re unforeseeable and unpreventable. Extenuating Circumstances (ECs) impact on your ability to carry out any assignments or exams to the standard normally expected. The university can make allowances through the ECs process when such circumstances happen.

If you have ECs at any point during the academic year and are struggling to hand in your work on time, you can apply for an extension. It’s best that you contact your department as soon as possible when you start experiencing difficulties so that they can assist you where they can, however the application is online. You can also speak to staff from student support services or SU Advice Centre and we can let you know what necessary steps you need to take.

You can apply for ECs for work you’ve attempted/submitted (whether it’s an exam or assignment) and for work that you were not able to attempt/submit.

  • Illness (excluding minor illnesses)
  • Hospitalisation
  • Bereavement
  • Worsening of a long-term condition
  • Major adverse family circumstances
  • Acute personal circumstances
  • Stort-term illness (coughs, colds, sore throats etc.)
  • Computer/tech headache
  • Transport issues
  • 'Exam stress'

How to apply for Extenuating Circumstances

You can submit Extenuating Circumstances by completing the relevant Extenuating Circumstances form:

The form is an online ‘click-through’ form. You will also have the opportunity to upload your evidence to the form prior to submitting.

At the point you need to explain how the circumstances were unforeseen and unpreventable and then how they had a detrimental impact on your ability to complete the assessment, you can draft your responses in an email and ask an advisor to check your draft for you.

Once you submit your application, you will receive an email confirming your application has been received. You will not be informed of the success of your application until your results have been ratified and released.

Should I apply for ECs or an Extension?

There are some circumstances that are more applicable to the Extenuating Circumstances process and some the Extensions process. You can find a detailed breakdown in the table here.

All students are expected to manage their time appropriately and submit their coursework assessments by the deadlines which they have been given. However it is recognised that on occasion, short-term unforeseeable or unpreventable circumstances may arise which mean that it is impossible to meet these deadlines. If these circumstances occur, students should submit an application for an extension to the coursework assessment deadline.

Self-certified extension

Five day extension supported by self-certification.

Please note: For five day extension requests students are able to self-certify via the Campus Connect Extensions system. However, self-certification does not guarantee automatic approval of extension requests. Staff processing self-certified extensions requests may take steps to satisfy themselves of the authenticity of the request and therefore, sufficient detail should be provided in your application.

Evidence-based extension

Ten day extension supported by appropriate evidence

Please note: All supporting evidence must be original, written in English, or as an official translation obtained by you. Clear scans or photographs of original documents can be used to support a ten day extension application/ Extenuating Circumstances Application however, the College reserves the right to request to see the original documents. You are responsible for costs associated with obtaining medical certification and/ or for official translations. The Extenuating Circumstances Committee or other staff at the College may take reasonable steps to satisfy themselves of the authenticity of any documentation and the relationship of the author to the student. Equally, the College reserves the right to seek further advice regarding the impact of the medical condition cited as an extenuating circumstance when the medical evidence provided is unclear or imprecise in this regard.

How to apply for an extension

As an Undergraduate or Postgraduate Taught student, please request your extension using the steps below:

  1. Read the policy on applications for extensions
  2. Read your departmental handbook to check whether you can request an extension for the assessment
  3. Log in to Campus Connect and select ‘Extensions’ under the ‘My studies’ tab, click on Extensions.
  4. Complete the extensions application and ensure you submit supporting documents with the application, as appropriate.

Please note: if an extension is approved and a new submission date is given, this may affect when you receive your feedback.

Please remember that there’s support available on campus if you’re struggling with anything