Student Opportunities

Creating your own student group

RATIFICATION PROCESS

This is a step by step guide on how to set up your own club or society and become affiliated with the Student's Union:

STEP 1: WRITE YOUR PROPOSAL

Write a proposal between 1-3 pages describing your new club/society, outlining:

  • General Aims and your planned Committee Structure
  • What Events and Activities you plan to hold, how often and any requirements
  • An overview of your Finances including income & expenditure
  • How you will advertise your club/soc and give members value for money
  • Methods for your club/soc to develop and your expectations from the SU.

Feel free to use the Proposal Template if you are looking for guidance.

STEP 2: GATHER SUPPORT

For this step, you have two options. You can submit a Bright Idea, or you can gather signatures.

Option 1: Submit the idea on the Bright Ideas platform. You can find the Bright Ideas platform here.

Once it is live, you'll have two weeks to gather 20 positive interactions before the idea closes. You can do this by;

  • Sharing on social media
  • Promoting the platform as a whole
  • Going round campus to let people know.

If you are successful in gaining the positive votes, then we'll consider your society! Fill out the rest of the ratification form, and follow the steps below. 

Option 2: Find 20 people on campus that positively engage with the idea of starting the student group and collect their signatures.

STEP 3: SUBMIT PROPOSAL AND INTERACTIONS FOR REVIEW

Once completed your proposal and signature collection/Bright Ideas interaction, you can either:

  • Submit the hard copies to the Students’ Union Helpdesk OR
  • Email electronic/scanned copies to VPSocieties@su.rhul.ac.uk or VPSports@su.rhul.ac.uk. Depending on whether you wish the ratify a sport or society/media outlet will depict the Sabbatical Officer you send the proposal to.

Once a Sabbatical Officer has received your proposal, they will organise a meeting with you to talk through your ideas and next steps.

STEP 4: PRESENTATION TO SoC

If your proposal and signatures are in order, you will then be contacted inviting you to attend one of the Student Opportunities Committee ratification meetings.

You will be required to give a 2 minute oral presentation summarising your proposal. This will be followed by relevant questions and clarifications from the committee. The committee will vote either to ratify the student group, or to work on some ideas and present again at a later meeting. Information about the outcome of the vote will be liaised through the Sabbatical Officers.

If unsuccessful, this is nothing to worry about. The Student Opportunities team will work with you to amend any uncertainties (step three) and a new date will be offered to present before the committee.

If your idea is successful, a further meeting will be organised with the Student Opportunities team to give you the resources you need to make your ideas reality!

WHY IS THE RATIFICATION PROCESS SO RIGOROUS?

We want to make sure our Sports Clubs and Societies can be properly resourced by the SU and that they are sustainable projects that will last even after you have left the university. We also want to make sure that the idea that you have is not already covered by another group or service on campus or could work better by collaborating with existing provisions.

For all questions, concerns or assistance at any stage in this process, please do not hesitate to contact StudentOpportunities@su.rhul.ac.uk.